WYSROA By-Laws

	Home Page	Wyoming School Resource Officers Association (WYSROA) Bylaws
	Mission & By-laws	Article I - Name
	Region Reps / Board	1.0 Name 1.1 The name of this organization shall be the Wyoming School Resource Officers Association (WYSROA). Any subsequent reference of an Association contained in the following shall refer to this Wyoming School Resource Officers Association unless otherwise denoted. Any subsequent reference of a Board or Board of Directors contained in the following shall refer to the Wyoming School Resource Officers Association’s elected Board of Directors unless otherwise denoted.
	Region 1 - Natrona, Converse, Niobrara, Plate, Goshen
	Region 2 - Carbon, Albany, Laramie
	Region 3 - Sheridan, Johnson, Crook, Weston, Campbell
	Region 4 - Teton, Park, Bighorn, Washakie, Hot Springs, Fremont	Article II - Office
	Region 5 -Lincoln, Sublette, Sweetwater, Uinta	2.0 Office 2.1 The principal office of the WYSROA for the transaction of business shall be located in the city of residence of the elected secretary.
	Resources & Links
	News Releases	Article III - Purpose
	Training / Conferences	3.0 Purpose 3.1 General Purpose 3.1.1 It shall be the general purpose of the WYSROA to function as a nonprofit organization committed to on-going support of; 3.1.1.1 School resource officers, 3.1.1.2 The Wyoming academic community, 3.1.1.3 And others persons, agencies and organizations dedicated to the education, growth and sustenance of youth. 3.2 Specific Purpose 3.2.1 The WYSROA shall have the specific purposes of: 3.2.1.1 Supporting the academic community, 3.2.1.2 Supporting healthy family environments, 3.2.1.3 Developing, sharing, disseminating information, 3.2.1.4 Develop, coordinate and provide shared training, 3.2.1.5 Working to eliminate school-involved violence and the creation of safe learning environments throughout the state of Wyoming, 3.2.1.6 Improving the quality of life for the youth of Wyoming, 3.2.1.7 Promoting socially acceptable behavior and 3.2.1.8 Serving as positive roles models to the State’s youth.
	Training Officer's
	Program Overview
	SRO Programs
	SRO Nominations
	SRO Awards
	Membership Information
	Funding
	Surveys
	Meeting Minutes
	Photo Gallery
	Member Login
	For the Kids	Article IV - Tax Exemption
	Contact Us	4.0 Limitations 4.1 To operate exclusively in any manner for such purposes will qualify the WYSROA as a tax exempt organization under section 501 (C) (3) of the Internal Revenue Code of 1954, as amended, or under corresponding provisions of any subsequent federal tax laws covering distribution to organizations qualified as tax exempt organizations.



		Article V - Membership
		5.0 Membership 5.1 Definitions: 5.1.1 To be eligible as a Core Member, persons shall be: 5.1.1.1 Currently employed by a recognized Wyoming law enforcement agency as a school resource officer and 5.1.1.2 Have satisfied any and all required yearly fees and/or assessments as determined to the Board of Directors. 5.1.2 To be eligible as an Associate Member, persons shall: 5.1.2.1 Not meet the requirements for core membership but 5.1.2.2 Are otherwise connected to services, agencies or functions consistent with Article lll and 5.1.2.3 Have satisfied any and all required yearly fees and/or assessments as determined to the Board of Directors. 5.1.3 A Sustaining Member may be any individual, partnership, firm, group, corporation or organization interested in fostering the purposes of the WYSROA who has made a yearly contribution of one hundred ($100) dollars or more. Sustaining members shall have all the privileges of core membership saving voting and appointments to the Board of Directors or committees. 5.1.4 Honorary Membership may be awarded to any person or group who has rendered outstanding services to the WYSROA, to the youth of Wyoming or for the purposes of Article 111.
		Article VI - Fees and Assessments
		6.0 Fees and assessments 6.1 The Board of Directors may collect fees, and other approved assessments as conditions of initial or continued membership. Any fee or assessment shall be determined by a majority vote of the Board of Directors.
		Article VII - Organization
		7.0 Organization 7.1 Subject to the provisions and limitations of all applicable laws and regulations and by the incorporation of this writing, all activities and affairs of the WYSROA shall be managed and all corporate powers exercised by or under the direction of the Board of Directors. 7.2 Board of Directors 7.2.1 The Board of Directors shall be comprised of: 7.2.1.1 An association President, 7.2.1.2 An association Vice-President, 7.2.1.3 A 1^st Vice President 7.2.1.4 An association Secretary, 7.2.1.5 An association Treasurer, 7.2.1.6 A representative from the Associate Membership and 7.2.1.7 Five (5) Regional Representatives 7.2.1.7.1 The region one (1) representative shall be a core member who is employed in Natrona, Converse, Niobrara, Platte or Goshen County. 7.2.1.7.2 The region two (2) representative shall be a core member who is employed in Carbon, Albany or Laramie County. 7.2.1.7.3 The region three (3) representative shall be a core member who is employed in Sheridan, Johnson, Campbell, Crook or Weston County. 7.2.1.7.4 The region four (4) representative shall be a core member who is employed in Teton, Park, Big Horn, Washakie, Hot Springs or Fremont County. 7.2.1.7.5 The region five (5) representative shall be a core member who is currently employed in Lincoln, Sublette, Sweetwater or Uinta County. 7.2.2 Terms 7.2.2.1 The President, Vice-president, 1^st Vice President, Secretary, Treasurer, Associate Membership Representative and regional representatives will be elected by written ballot at an annual WYSROA meeting. 7.2.2.2 Each term of office will be approximately one (1) year. The elected board shall hold office until the election at an annual meeting and their successors are in place. 7.2.2.3 Vacancies within the Board of Directors 7.2.2.3.1 Vacancies to the Board of Directors may occur due to resignation, death or conduct determined to be detrimental to Article Ill of this writing. 7.2.2.3.2 Vacancies caused by death shall be filled by a majority vote by the remaining Board of Directors. 7.2.2.3.3 Vacancies caused by the resignation of a member of the board shall be filled by a majority vote by the remaining Board of Directors. A resignation shall be given in writing to the President or Secretary. The resignation will be considered effective when the written notice is given unless it specifies a later date for the resignation to become effective. 7.2.2.3.4 Any officer or chairperson may be removed from the position by an affirmative vote of two- thirds of all members of the Board of Directors at any regular meeting or a special meeting called for the purpose of determining conduct detrimental to the purpose of the association. any officer or chairperson proposed to be removed shall be entitled to at least fifteen (15) days notice, in writing, of the meeting of the Board of Directors at which such removal to is be voted upon and shall be entitled to appear before and be heard by the Board. 7.3 Membership Meetings 7.3.1 Association meetings may be held at any place within Wyoming that has been designated by the resolution of the Board by notice of the meeting at or through the association’s Secretary’s office. 7.3.2 The Board of Directors will hold quarterly meetings for the purposes of organization, furthering the purpose of the association and the transaction of other business. 7.3.3 The Board of Directors will hold an annual meeting for the purposes of election of officers, training, organization, furthering the purpose of the organization and the transaction of other business. 7.3.4 At the discretion of the President or a majority vote, a special meeting may be called at any time. Notice of the date, time and location of any special meeting shall be given to each board member, at least 10 days in advance, by personal delivery, written notice, mail, telephone, e-mail, or voice mail. All such notices shall be given or sent to the board members by means they provide at election to the Secretary. 7.4 Quorum 7.4.1 If a majority of the total Board members are present at regular or special meetings a quorum shall exist for the transaction of business. 7.4.2 Every action or decision made by the Board when a quorum is present shall be the act of the Board, including, without limitations, those provisions relative to: 7.4.2.1 Approval of future meeting and event dates, times and locations, 7.4.2.2 Approval of association matters of financial interest, 7.4.2.3 Approval of the formation of dissolution of committees, 7.4.2.4 Appointments of committee chairpersons and 7.4.3 A meeting where a quorum had initially been present may be allowed to continue should one or more of the members withdraw from the meeting. If any action is taken or a decision is made, approval shall be by a majority of the required quorum for that meeting. 7.5 Adjournment 7.5.1 A majority of the members present for a meeting, regardless if a quorum is present, may adjourn any meeting. 7.6 Action without a meeting 7.6.1 Any action the Board is required or permitted to take may be taken without a meeting provided all members of the Board of Directors consent, in writing, to the action or decision. Such action by the board shall have the same effect as any other validly approved action or decision. All such written consents shall be filed with the minutes of the preceding Board meeting. 7.7 Compensation 7.7.1 Officers or other association members may receive compensation for their services or indebtedness incurred through their participation with the association and the determination to provide reimbursement of expenses is at the discretion of the Board to be reasonable and just at the time of the resolution.
		Article VIII - Committees
		8.0 Committees 8.1 Provided a quorum is present, the Board may adopt a resolution creating one or more committees and each shall have one or more appointed chairpersons. Appointment to any committee shall be made by a majority vote of the Board. The President and Vice- president will be ex-officio members of all committees. Any such committee, to the extent provided in the Board resolution, will have all the authority of the board, except that no committee, regardless of the Board resolution may: 8.1.1 Fill vacancies on the Board or on any committee that has the authority of the Board, 8.1.2 Fix compensation of the Board’s members or any members of a committee, 8.1.3 Amend or repeal by-laws or adopt new by-laws 8.1.4 Amend or repeal any resolution of the Board that, by its express terms, is not amendable or able to be repealed 8.1.5 Create any other committee of the Board or appoint the members of the committees of the Board, 8.1.6 Expend Association funds 8.1.7 Approve any contract or transaction to which the Association is a party 8.2 Meetings and actions of committee’s 8.2.1 All Association committees shall be governed, held and taken in accordance with provisions of these by-laws. 8.2.2 When the actions of the committee occur independent of the Board meetings, the committee’s chairperson shall adhere to the Association by-laws and the Board resolution creating the committee. 8.2.3 Committee’s shall make and maintain a written record of its activities and these records shall be given to the Board Secretary for filing with Association records. 8.2.4 The Board may adopt rules for governing any committee provided they are consistent with the Association by-laws or, in absence of such regulation, adopted by the Board; the committee may adopt such rules or regulations.
		Article IX - Officers of the Board
		9.0 Officers of the Board 9.1 Officers of the Association, except those appointed to committees, will be chosen in a general election by the core membership and will serve at the pleasure of the core membership, subject to the rights, if any, of the officers under contract of employment. 9.2 President of the Board of Directors 9.2.1 The president is subject to control the Board. The President will function as the general manager of the Association and will supervise, direct and control the Association’s activities, affairs and officers. The President will preside at all Board meetings and will have other powers and duties as the Board or by-laws may prescribe. 9.3 Vice-President 9.3.1 If the President is absent or unable to fulfill his or her duties to the Board or Association, the Vice-President will perform the duties of the President during an interim period. When so acting, the Vice-President will have all the powers, responsibilities and restrictions of the President. The Vice- President will have other such powers and perform other duties as directed by the Board or as by-laws may prescribe. 9.4 1^st Vice President 9.4.1 If the Vice President is absent or unable to fill his or her duties to the Board or Association the 1^st Vice President will perform the duties of the Vice President during an interim period. When so acting the 1^st Vice President will have all of the powers, responsibilities and restrictions of the Vice President. The 1^st Vice President will have other such powers and perform other duties as directed by the Board or as by-laws prescribe 9.5 Secretary 9.5.1 The Secretary will keep the Books of Minutes, give notices of meetings, keep any Association seal and will have other such powers and perform other duties as the Board and by-laws may prescribe. 9.5.1.1 The Books of Minutes shall be kept or arrange to be kept by the Secretary at the Associations principal office or such other place as the Board may direct. Books of Minutes of all annual, regular, special or committee meetings shall be kept or arranged to be kept by the Secretary. The minutes shall include the date, time and location of the meeting and describe the meeting as an annual, regular, special or committee meeting. If it is a special meeting, the minutes will describe how the meeting was authorized, the notice given, the names of those present and the actions taken 9.5.1.2 The secretary shall keep or cause to be kept at the principal office of the Association, a copy of the to date by-laws 9.5.1.3 Should the Board adopt an official Association seal, it shall be the duty of the Secretary to keep the seal in safe custody. 9.5.1.4 It shall be among the duties of the Secretary to give or cause to give notice to the membership of meetings or other Association- involved events. 9.5.1.5 The Secretary will have other powers and perform such other duties as the Board or the by-laws prescribe. 9.6 Treasurer 9.6.1 The Treasurer will have the following powers and duties as well as other powers and perform such other duties as the board or by-laws may prescribe: 9.6.1.1 The treasurer will keep and maintain, or cause to be kept or maintained, adequate and correct books and accounts of the Association’s properties and transactions. The Treasurer will send, or cause to be given to the members such financial statements and reports as are required to be given by law, by these by-laws or by the Board. The Books of Accounts will be open to inspection by any member at a reasonable time. 9.6.1.2 The Treasurer shall deposit, or cause to be deposited, all money and other valuables in the name and to the credit of the Association with such repositories as the Board may designate. The Treasurer will render to the President of the Board, when requested, an account of all the transactions and of the financial condition of the Association. 9.6.1.3 At the end each one (1) year term of office or at the discretion of the Board, the Treasurer will submit the Books of Accounts to an independent, external agency for an audit. 9.7 The Association Membership Representative and Regional Representatives 9.7.1 The Associate Membership representative and Regional Representatives will have other such powers and perform other duties as directed by the Board of Directors or as By-laws may prescribe.
		Article X - Election of Officers
		10.0 Election of Officers 10.1 At the quarterly meeting immediately preceding the annual election, the Board shall create an Elections Committee, appoint a committee chairperson and notify the membership of the committee’s chairperson and his or her contact information. 10.2 The officers will be nominated and elected by written ballot. The President, Vice President and the 1^st Vice President will serve a one (1) year term. All year term. Nomination for office will be made by a member in good standing and will be accepted by the nominee, in writing, to the chairperson of the Elections Committee and a biography and campaign platform will be encouraged to be provided to the Elections Committee Chairperson or his or her designee. Nominations shall be due sixty (60) days prior to the election 10.3 Whenever an office is challenged, a biography and campaign platform, if any, will be made available by the Election Committee to the membership prior to the ballot deadline. 10.4 Ballots shall be sent to the last known business address of the members in good standing at least forty-five (45) days prior to the annual meeting. 10.5 Ballots must be returned to the Election Committee at least fifteen (15) days prior to the annual meeting. 10.6 It shall be the responsibility of the Election Committee to count the ballots prior to the annual meeting and certify the election.
		Article XI - Records and Reports
		11.0 Records and Reports 11.1 The Association will make and maintain: 11.1.1 Adequate and accurate books and records of accounts, 11.1.2 Written minutes of the proceedings of its Board and committees, 11.1.3 A record of the names and business addresses of those persons or sponsorship organizations associating with WYSROA. 11.2 The Association shall make any written records or books available upon a reasonable request by a member or attorney representing the requesting member for inspection and copying so long as the request is determined by the Board to be for a reasonable purpose. 11.3 The Association will keep, at its principal business office, the original or copy of the by-laws, as amended to date, which will open to inspection and copying by any member or attorney representing the requesting member at a reasonable time. 11.4 The Board shall cause an annual report to be submitted for the Association records, and available to the members, within 120 days after the end on the Association’s fiscal year. The report will contain the following information and appropriate detail: 11.4.1 The assets and liabilities of the Association as of the end of the fiscal year, 11.4.2 The principal changes in assets and liabilities, 11.4.3 The restricted and unrestricted revenue or receipts of the Association, 11.4.4 The general and restricted expenses or disbursements of the Association, 11.4.5 A review and statement of goals and objectives and 11.4.6 Any other required detail as required by law
		Article XII - Board Authority to Adopt or Repeal
		12.0 The Board may adopt, amend or repeal by-laws at any reu1ar or special meeting provided thirty (30) days notice was given to each Board member, including a Statement of the subject area of the proposed consideration.
		Article Xlll - Fiscal Year
		13.0 The Association’s fiscal year shall be July 1^st through June 30^th of each year.
		Article XIV - Certificate of the Secretary
		14.0 I certify that I am the duly elected and acting Secretary of the Wyoming School Resource Officers Association, a Wyoming non-profit organization that the above *by-laws,* consisting of eleven (11) pages are the by-laws of this association as adopted by its Board of Directors on 06 / 12 / 08 and I further attest the by-laws have not been amended or modified from that date. Dated this the _______________ day of ______________, 2008. Secretary: ________________________________ (signature) _________________________________ (printed)